Purpose-built for UK venues, event organizers, and stadiums. Event capacity and headcount planning, instant roster invites, custom skill checks, and multi-agency coordination.
Steward licensing, safety training (like NVQ Spectator Safety), and first-aid compliance are hard to track across large teams.
Scaling from a team of 5 to 500 for a weekend concert or match day is administratively overwhelming.
Last-minute gate timing changes or surge capacity needs scramble rosters and trigger staffing panic.
Sharing shift vacancies and billing details with subcontracted agencies manually leads to gaps and errors.
Model headcount requirements based on venue zones, spectator capacity, and risk levels. RosterInsight auto-populates shifts.
Send open shifts to large, qualified staff lists instantly. Staff accept in their app on a first-come, first-served basis.
Specify and verify safety skills (like NVQ Level 2 Spectator Safety, First Aid, SIA) per zone, preventing non-compliant scheduling.
Coordinate seamlessly with external staffing agencies. Share open posts and let vendors place their workers directly into your roster.
Use barcode or PIN scanners at crew entrances for fast, digital attendance verification and instant timesheets.
Track costs per zone, supplier, or event day. Approved timesheets automatically generate exact invoice breakdowns.
RosterInsight's dynamic planner lets event managers map out required staff counts based on expected attendee numbers and zone-specific risk profiles. Ensure your gates, bars, and pitchside zones are compliant with safety guidelines.
"RosterInsight allowed us to staff large-scale venues with absolute ease. We built security and stewarding teams 60% faster, and had zero gaps in our safety zones."
Helps match calculations with SGSA Green Guide spectator safety guidelines per zone.
Locks placement of supervisors and stewards without valid safety or SIA licence entries.
All sensitive contractor details, payroll reports, and event safety records hosted in the UK.
Yes. You can invite your subcontracted agency partners to their own portals, allowing them to assign candidates directly into your open shifts.
For large events, you can broadcast open shifts to your entire qualified candidate list. Workers accept on a first-come, first-served basis in their app.
Yes. RosterInsight's terminal app can scan barcode tickets or check-in PINs at staff entry gates, automating time logs.
Yes, the system organizes schedules and costs per zone, providing clear budget forecasts and post-event billing breakdowns.
Book a free, no-pressure demo tailored to your venue and zone capacity needs.
Workforce management software built for UK shift-based businesses. SIA-compliant, AI-powered, beautifully connected.